Could You Hand Over Your Health & Safety Documents Right Now?
If the HSE, Fire Officer, or Local Authority walked into your workplace today…
Would they find everything they need — even if you weren’t there?
Whether it’s a planned inspection or a visit after something’s gone wrong, if someone asks for your records — you need to have them, right there and then.
Introducing Health and Safety Files
A simple, smart way to keep everything in one place — and up to standard.
Our Health and Safety File helps you stay compliant, organised, and inspection-ready — even when you’re not on-site.
It’s practical. It’s proven. And it’s one less thing to worry about.
What It Is (And Isn’t)
This isn’t just a folder. It’s a smart, on-site system for organising all your Health & Safety paperwork, ready to hand over if an inspector shows up or if there's an accident.
Each toolkit includes:
- A large capacity lever-arch file
- Index tabs tailored to your business responsibilities
- Signpost sheets to direct the reader to external document locations
- A step-by-step assembly guide
- A 1-to-1 onboarding call with Safe and Well Together
Note: This file doesn't come pre-filled — it's a structured, on-site system to hold the documents, records, and evidence that apply to your business.
It helps you manage and prove compliance with the specific Health & Safety risks you’re responsible for.
Need help creating any of the content? Safe and Well Together can support you.
Why Hard Copy Still Matters
We love digital. But when it comes to Health & Safety, you need your documents in your hand — not buried in your emails or in the cloud. And you’ll value the peace of mind it provides.
Scrambling in front of a fire officer, auditor, or inspector doesn’t inspire confidence. A clear, physical file shows you’re prepared — not panicking.
It’s not old-school. It’s professional. It proves you take H&S seriously, and makes it easy for your team to do the same.
One file. One location. No stress.
Before you choose a file, there’s one legal detail you need to know:
Learn more from the HSE →
Which File Do You Need?
It’s not about headcount. It’s about responsibility. What are you responsible for in your workspace? The more you manage, the more your file needs to cover.
Starter File
Best for:
Businesses working in co-working spaces, from home, or shared offices with no responsibility for property or safety infrastructure.
⚠️ Not suitable for businesses with 5+ employees. You're legally required to have written documents.
✔️ Keep it simple. Stay covered.Standard File
Best for:
Businesses who manage their own space but not the shared areas — like a floor or internal unit within a larger building.
✔️ Practical coverage. No confusion.
Premium File
Best for:
Businesses who are responsible for a full premises, floor, or site — including equipment, fire systems, or safety infrastructure.
✔️ Full control. One file. No stress.
Everything. In One Place.
Our Health and Safety File helps you stay compliant, organised and ready,
without the usual overwhelm.
It’s practical. It’s proven.
It’s one less thing to worry about.
Compare What’s Included
All files come with essential components — but the amount of content, support, and setup guidance increases with each tier.
| Starter | Standard | Premium | |
|---|---|---|---|
| Heavy duty lever arch file | ✔️ | ✔️ | ✔️ |
| Index tabs relevant to your responsibilities | ✔️ | ✔️ | ✔️ |
| Signpost sheets for what’s stored elsewhere | ✔️ (core only) | ✔️ (expanded) | ✔️ (full) |
| Video onboarding call to assist with assembly | 30 mins | 30 mins | 60 mins |
| Guidance on what applies to your business | ✔️ | ✔️ | ✔️ |
| Help sourcing suppliers | — | — | ✔️ |
One file. One location. No stress.
Choose Your Toolkit
All toolkits include the physical file, an onboarding video call to assist with setup, and relevant signposts. Here’s what’s covered at each level.
Starter
£495 + VAT
Buy Now⚠️ If you have 5 or more employees, UK Health & Safety legislation requires that your policy and risk assessments are written. The Starter file is not suitable.
- Health and Safety Policy
- Risk Assessments
- Emergency Procedures
- Accident Reporting
- Workstation Assessments
- Audits
- Training Records
Standard
£795 + VAT
Buy Now- Health and Safety Policy
- Risk Assessments
- Emergency Procedures
- Fire Procedures
- Accident Reporting
- Workstation Assessments
- Audits
- Specific Workplace Hazards
- Training Records
Premium
£1,195 + VAT
Buy Now- Health and Safety Policy
- Risk Assessments
- Emergency Procedures
- Fire Procedures
- Accident Reporting
- Workstation Assessments
- Audits
- Wider Workplace Hazards
- Training Records
- Building Risk Assessments
- Plant/Equipment Maintenance
All prices are per site.
Discounts are available for organisations needing multiple files — please get in touch to discuss.
FAQs
What if I don’t have any Health & Safety documents yet?
No problem. You can still buy a file to get organised — and if you need help creating your policy or risk assessments, we can support you with that too.
What if I don’t know which toolkit I need?
We’ve made it simple. It depends on how much of your space you’re responsible for. If you’re still unsure, just book a quick call and we’ll advise you.
What happens if I grow or move to a different space?
Easy. You can either upgrade your file or purchase add-on sections to cover new responsibilities. We’ll guide you through what you need.
Is postage included?
Yes — UK-wide postage is included in the price. We’ll send your toolkit straight to your door.